A change management process is a way for project managers to submit requests to stakeholders for evaluate, which can be then approved or denied. It’s an necessary process to help manage large projects with a number of moving parts.
When it involves managing multiple projects, things can get complicated. From coordinating work timelines to tracking targets and results, the last thing you wish to deal with is a serious project change. But with a change control process in place, submitting project change requests is a breeze.
The change control process is essential for giant initiatives where many teammates work cross-departmentally. Let’s dive into the process and tangible examples that can assist you implement a change control procedure of your own.
What does change control process imply?
Change management is a process used to handle change requests for projects and big initiatives. It’s part of a change administration plan, which defines the roles for managing change within a staff or company. While there are various parts to a change process, the easiest way to think about it is that it entails making a change log the place you’ll track project change requests.
In most cases, any stakeholder will be able to request a change. A request might be as small as a slight edit to the project schedule or as giant as a new deliverable. It’s necessary to keep in mind that not all requests will be approved, as it’s up to key stakeholders to approve or deny change requests.
For the reason that change control process has many moving parts and differs from firm to company, it’s useful to implement tools that may assist the lifecycle process flow smoothly. Instruments such as workflow management software can help you manage work and communication in one place.
Change management vs. change management
Confused by the difference between change control and alter administration? We do not blame you. There are many variations between change management and a change administration plan. Change management is just one of the many pieces of a change administration strategy.
Change control: A change management process is necessary for any group to have, and can help the flow of information when it involves project changes. A profitable process should define success metrics, arrange your workflow, enable teams to speak, and set your team up for future success.
Change management: A change management plan consists of coordinating price range, schedule, communication, and resources. So while a change management process consists of a formal doc that outlines a request for change and the impact of the change, change management is the overarching plan.
As you can see, a change control process is just one small part of a larger change administration plan. So while related, the two terms are different.
What are the benefits of a change management process?
Implementing a change management process might help set up your team with the assist of organization software and effectivity around project deliverables and due dates. It’s additionally essential when considering the results of change that isn’t managed effectively.
A change management process can assist you execute a resource administration plan or other work administration goals. Here are some additional benefits of implementing a change control process.
Increased productivity
A change control process will eliminate confusion around project deliverables and permit the focus to be on executing moderately than accumulating information. This results in increased productivity and efficiency, especially with the help of productivity software.
Without a process in place, productivity can undergo on account of time spent on work about work. With limited bandwidth available for a very powerful work, over one-quarter (26%) of deadlines are missed every week.
Efficient communication
Properly documenting change can assist alleviate communication issues. When goals and goals are clearly defined, workforce communication can flourish. Keep in mind, a change management process won’t fix all communication issues. It could be helpful to additionally incorporate work management software to keep communication about projects in one place.
A change management process can then even be shared with executive stakeholders with the intention to simply provide context for change requests.
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